Cleaning services
Quote cleaning work with the scope in writing
Spell out what a clean includes, price the extras as options the client can add, and get an e-signature so nobody argues about the skirting boards later.
Why cleaning quotes get disputed
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Scope lives in someone's memory
- What the clean includes was agreed in a walkthrough. Six weeks later the client expects the oven done and you have nothing in writing.
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Add-ons are quoted verbally
- Carpets, windows, and inside the fridge get agreed on the phone and never make it onto the bill.
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Recurring work starts before terms are agreed
- The first clean happens on trust, and the payment conversation only starts once you are already three visits in.
How it works on a cleaning contract
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1
Write the scope as line items
List each area and task as its own line so the client can see precisely what is covered and what is not.
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2
Price the extras as options
Carpet cleaning, interior windows, and appliance interiors go in as optional items the client can add themselves.
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3
Get it signed before the first visit
The client e-signs the quote, which fixes the scope and the price against a version you can both point back to.
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4
Take payment at acceptance
Collect the first clean or a deposit as they approve, so recurring work begins with the money already settled.
Made for scope-heavy, repeat work
- Line items that spell out scope room by room or task by task
- Optional items for carpets, windows, and appliance interiors
- E-signature that fixes the agreed scope in writing
- Payment of 30%, 50%, or 100% collected at acceptance
- Reusable quotes, so the next property starts from your standard scope
- Accepted quotes become invoices in QuickBooks or Xero automatically
Questions from cleaning companies
- Can I reuse the same scope for similar properties?
- Yes. Save your standard cleaning scope as line items and pull it into each new quote, then adjust the rooms and rates that differ.
- Can clients add extras without calling me?
- Yes. Mark carpet cleaning, windows, or appliance interiors as optional items and the client adds them at acceptance. The total updates automatically.
- Does an e-signature actually help with scope disputes?
- It gives you a dated record of the exact scope and price the client approved, including which optional extras they selected, which is usually enough to end the disagreement.
- Can I quote recurring cleans?
- You can quote and take payment for the agreed work up front. Ongoing billing after that is handled in your accounting system, which QuoteCrest keeps in sync.
Put your cleaning scope in writing
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